Submitting your supporting documents

PDF file size and formatting requirements for uploading

1. File format must be in PDF.
2. Maximum PDF file size per documents is 5 Mb.
3. Only one PDF file can be uploaded per application requirement.
   • If your submission includes more than one file, you will need to combine them into a single PDF file.
4. Files that contain multiple pages must be in the correct order and orientation.
   • Your PDF file must contain all pages and appear exactly as the original document.
5. Do not combine all of your application documents into a single file to upload.
   • Each PDF you upload should be specific to the application requirement described.
6. Scanned/photographed documents must be:
   • True/exact copies of the original document.
   • Legible (including clear display of all identifying marks/stamps and information on the front and back of the original).
   • Include any cover letters, legends, or informational sheets included with the document.

Academic document requirements

Your academic history

In the online application, you are required to declare all institutions you have attended where academic credit for courses or programs has been granted or is expected to be granted. Any non-credit coursework or programs do not need to be declared.

Need to add additional education to your record? Contact us.

What academic documents do I need to submit?

This depends on your previous academic education, where you studied and the academic level of the Royal Roads program you applied to.

GO.RRU will list the documents we expect to receive from you to complete your application.

• Academic documents uploaded through GO.RRU are considered unofficial, but are normally sufficient for the initial review of your application. If you are made an offer of admission, you will be required to submit official academic documents.
  • Copies must be legible and include all critical marks/stamps from the front and back of the original.
  • Transcripts/mark sheets must include the institution's name and grading scheme, your name, course titles and the grades you received. If the grading scheme is not on the document, please obtain it from your institution.
• Be sure to upload transcripts from all institutions where you attempted coursework even if you transferred that credit to another institution or didn't complete a program.
• If you completed studies outside of Canada, you will need an international credential evaluation.
• For credentials completed outside of Canada, you will also be asked to upload a copy of your degree or diploma parchment.
• If transcripts and/or parchments are issued by the institution in a language other than English, you will be required to obtain a word-for-word certified translation. Include the translation in the same file as the original language document.

Submission guidelines for official academic documents

It is best to arrange for your official documents to be sent to us right away, but in the meantime we will accept unofficial documents to begin your admission review. If the official documents are not received prior to an offer, they will be required as a condition of your admission. All conditions must be satisfied by the deadline noted on your offer letter and before starting any program.

Academic documents are official when issued by the proper authority (Registrar, Controller of Examinations, Records Office) or awarding body and are submitted in one of the following secure ways:

• Your institution sends them to us through their recognized electronic transfer service, if available (e.g.MyCreds™, Parchment).
• Your institution sends them directly to us by mail/courier:

                   Mailing address 
                   Admissions Royal Roads University 
                   2005 Sooke Road, Victoria, BC V9B 5Y2

• The Registrar, Controller of Examinations, or Records Office at your institution emails them directly to admissions@royalroads.ca, from their verifiable email address.
• Your institution issues them to you in a sealed institutional envelope with a stamp, chop, or signature over the closure and then you send the sealed envelope to us.

If the institution you attended is outside of Canada, be sure to check the country-specific requirements for additional or alternative requirements for official documents.

Reference letter requirements

Many programs require that reference letters be written by academic and/or professional referees. Review the reference letter requirements for your specific program and follow the guidelines below:

1. Contact your potential referees with the letter requirements and confirm that they are willing to provide a reference for you.
2. Once confirmed, sign in to MyAdmin and follow the link to access the GO.RRU document portal. Here you will enter the name, relationship, and email address for each referee.
3. Click the ‘enter referee details’ button. For academic and professional referees, enter their institutional or corporate email addresses, if possible. Double check the spelling and formatting of the email address. Then click ‘send notification to referee.’  NOTE:  Reference letters that are received from unverifiable domains such as gmail or yahoo are subject to verification.
4. Each referee will receive a confidential link where they can upload their reference letter. Referee submissions are confidential and will not be shared with you.

Self-authored document requirements

Self-authored documents may include a résumé, personal statement, academic writing sample or research proposal. These documents must be written solely by you. Detection of plagiarism* will result in an automatic denial of your application.

* Plagiarism is the act of presenting the ideas or works of another (including those found in online admissions essay examples) as one's own. If you use any information, words, or ideas that someone else wrote, you must give proper acknowledgement and credit to the original author.

Check the application requirements for your specific program  and be sure to address any questions and follow any listed instructions.

Personal Statements

Self-authored documents must be written solely by you and reflect your personal experiences, thoughts and writing ability. It is important to us that we get to know your real experiences and motivations for seeking entrance into the program.

Resumes

Resumes are expected to present a detailed and comprehensive profile of your employment history, volunteer, training, and other relevant experience. It is important to review your program-specific application requirements for further details, but in general, be sure to include start and end dates, status (full or part time), and specific responsibilities under each role listed.

Writing Sample

When required, your writing sample is used to determine your academic writing ability. It is important to us that we get to know your true ability as we want you to be successful in your program at Royal Roads University!

English proficiency requirements

If English is not your primary language, or you have not graduated from a recognized diploma or degree program where English was the primary language of instruction in one of our recognized English-speaking countries, you will be required to provide proof of language proficiency through one of our other approved options.