Accommodations, Procedures, and Forms

Accessibility Services is primarily interested in learning what functional limitations exist as a result of a permanent or temporary health condition. The role of the Access Advisor is to review the medical documentation, determine what functional limitation impacts access to learning at RRU, and work with the program areas to ensure a reasonably equitable educational experience.

Academic or physical accommodations for temporary or permanent disabilities are available to students with appropriate medical documentation. If approved, Access Advisors will respond with a Letter of Accommodation.

Examples of a temporary disability are:

  • a healable injury such as a broken limb that creates a functional limitation
  • concussion

Examples of a permanent disability are:

  • low vision or blindness
  • hard of hearing or deafness
  • limited mobility
  • a chronic health condition which may impact learning in classroom
  • psychological or neurological conditions such as learning disorders, ADD/ADHD, and mental health disorders

Academic or physical accommodations for students with temporary health challenges are available to students with appropriate medical documentation from a clinic or Counsellor. If approved, Access Advisors will respond physical health challenges with a Letter of Consideration. RRU’s Counsellors can issue these letters to their student clients who have temporary mental health challenges.

Examples of temporary health challenges are:

  • a short term health condition like the flu
  • undergoing or recovering from minor surgery
  • minor health conditions of a spouse or dependent requiring care
  • high stress or anxiety not related to a permanent condition

Students can authorize the Access Advisors in RRU’s Accessibility Services department to provide information to a third party outside of RRU by completing the Release of Information form.

Please be aware that the University’s Academic Regulations require undergraduate students to complete their degree program within five years and graduate students to complete their degree program within seven years of their program start date. Time spent on medical extensions, leaves or temporary withdrawal is included in the calculation of a student’s program completion time.

Academic and Physical Accommodations or Considerations

Course-based academic accommodations may include:

  • additional time to complete individual assignments
  • copies of instructor’s notes (as appropriate)
  • transcription of course material to alternate formats
  • permission to audio record lectures (as appropriate)
  • wheelchair accessible tables and computer workstations
  • sign language interpreting or captioning
  • emotional supports, including emotional support animals

Exam-based academic accommodations may include:

  • additional time to complete exams (excludes quizzes)
  • provision of a distraction-reduced environment
  • supervised rest breaks
  • exams in e-text format

Procedure and Forms

Accessible Campus Accommodation and Parking

Students with a physical disability may apply for campus accommodation and a disabled parking pass through Accessibility Services.

RRU offers short term campus accommodation for students attending residencies. Students requiring an ensuite because of a medical condition, or have other unique accessibility needs, must reserve their room through Accessibility Services. For students with a high priority disability, for example, those with permanent physical disabilities, the ensuite will be allocated early. All other ensuite requests will be adjudicated one week before residency.

The campus has unreserved parking spaces located at the top and bottom of a steep hill (23% incline) which can be challenging for people with mobility limitations. There are a limited number of reserved parking spots around the classroom buildings that require permission for use.

Accessible Campus Accommodation and Parking Form


Major Project Medical Extension

Medical Extensions for the research component of the program are granted to students who experience an unforeseen personal health-related event that temporarily prevents engagement in the major research component of the program. The duration of the extension is evaluated by the Access Advisor with the aid of detailed medical documentation.

A Medical Leave of Absence is recommended if the student cannot complete their major project within these parameters.

Procedure and Form

Authorized Withdrawal for Personal Medical Reasons from Individual Courses

When an unforeseen medical event creates a temporary barrier to meeting the minimum academic expectations of the program, a student has the opportunity to apply for an Authorized Withdrawal from an individual course(s).

The course name with an “AW” will appear on official transcripts issued by the university but it will have no effect on the grade point average. The following conditions must be met:

  1. the medical condition arose after the start date of the course and prevented engagement at the minimum expectations for the course.
  2. the medical documentation is completed by a suitable health care professional who is attending to the medical concern.

Academic regulations regarding repeating courses applies to all withdrawals.  

Retroactive Authorized Withdrawal cases will be reviewed if suitable medical documentation is submitted within three months of the end date of the course. Suitable medical documentation attests to a change in the student’s normal health condition during the course, and explains why the withdrawal could not have been submitted before the end of the course.

Before seeking alterations to the original design of your course schedule it is important you speak to Financial Aid & Awards if you received funding for the course(s).

Procedure and Form

Medical Leave of Absence

Students unable to continue their studies due to a medical condition may be granted a 12-month Medical Leave of Absence (MLOA) from study, subject to the provision of appropriate medical documentation. Students who are granted such a leave will have "Leave of Absence" recorded on their transcript.

A student may request a MLOA to begin before classes start or during active courses. If the student is approved to take a leave during active courses, those courses will be assigned marks of “AW” on the transcript for Authorized Withdrawal.

Students on leave should be focusing on getting well and are not normally provided with academic supervision or access to the university’s facilities or services. Exceptions are granted with the express permission of the Dean.

A student may return before the end of the 12-month MLOA with medical clearance.

Procedure and Form

Return from Medical Leave of Absence

Medical Leave of Absence (MLOA) documentation is required to either declare fitness to return to study, necessity for extended leave, or withdrawal from study.

Procedure and Form


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